[Gamuda Land] Executive – Administration

Reports to

Deputy Manager| Manager| Head of PMU, DDU and Brandcom

Job Summary

Responsible for assist Commercial Unit (PMU, DDU and Brandcom) to perform administrative tasks and ensure approved policies and procedures are disseminated and implemented.

Key Responsibilities

- To establish and maintain files and records, and performs administrative tasks such as data entry, and the writing of correspondence and other documents. Organize a filing system for important and confidential company documents; 

- To be responsible for processing payments for suppliers, recommendation report and supplier contracts in accordance with company procedures;

- To prepare Purchase Order and follow up related payment;

- To assist in arranging training attendance and prepare training documents;

- To ensure that approved policies and procedures are disseminated in timely manner, are consistently implement, administered throughout the company and adherence to overall department objectives; 

- Management Office’s responsibilities: Key management / Courier & postage / Concierge service (for visitors e.g. cooperative, etc.);

- To prepare audit documents to comply with and adhere to all matters pertaining to Quality, Safety & Health, and Environment as required by the company;

- Any other duties that may be assigned from time to time by the management.

Qualifications

Diplomas / Degrees in Business Administration, Office Management, or a related field.   

Competencies Required

- Minimum 02 years' proven experience in a senior administrative capacity, preferably in office administration, office management, general affairs, or a similar role.

- Proficiency in office software (Microsoft Office, Google Workspace, etc.).

- Demonstrate a good command of English, both verbal and written.

Skills & Abilities

- Having an appropriate level of detail on information used in administration work, such as supplier contract/report/payment dossiers

- Ability to multitask and handle the processes relating to internal and external parties

- Ability to connect and solve problems